Belgium invoice generator
Pick Belgium and the invoice sets itself up: btw 21%, EUR amounts, your Ondernemingsnummer / btw-nr (BE 0…) and IBAN / SEPA transfer with a scannable QR code details. Download a PDF in seconds, with no account and no sign-up.
What an invoice in Belgium must include
- Invoice date and a unique sequential number
- Your name, address and VAT number (BE 0xxx.xxx.xxx)
- Customer’s name, address and VAT number when they are a business
- Quantity and nature of the goods or services, and the date of supply
- Price excluding VAT, VAT rate, VAT amount and total
- The exemption mention if you use the small business franchise scheme
Rules worth knowing
- Since 1 January 2026, invoices between Belgian VAT-liable businesses must be structured e-invoices sent through the Peppol network. A PDF is not enough for a Belgian business customer, so use this tool for foreign clients, private customers, quotes and proformas.
- The e-invoicing duty also applies to businesses in the small business franchise scheme (turnover up to €25,000). It does not apply to invoices to private individuals.
- A VAT-registered business without an establishment in Belgium is not covered by the Belgian duty, although the law was still being amended on this point.
- Selling services to a VAT-registered business in another EU country? Pick the reverse-charge setup: it charges 0% and prints the required wording. Show your client’s VAT number as well as your own.
btw / TVA (VAT) setups built in
| Setup | Printed on the invoice |
|---|---|
| btw 21% (standaardtarief) | btw 21% |
| btw 6% (verlaagd tarief) | btw 6% |
| btw 12% (tussentarief) | btw 12% |
| Franchise scheme (small business, no VAT) | No tax Bijzondere vrijstellingsregeling kleine ondernemingen. |
| EU business client, services (reverse charge) | No tax Btw verlegd / Autoliquidation / Reverse charge (Article 196, Directive 2006/112/EC). |
Tax authority: FOD Financiën / SPF Finances. Last checked October 2026. Sources: e-invoice.belgium.be: mandatory since 2026, e-invoice.belgium.be: B2B FAQ, PwC Worldwide Tax Summaries: Belgium. Spotted something out of date? Email us and we’ll fix it.
This page is a practical summary, not tax advice. Check with FOD Financiën or an accountant if you’re unsure.
Questions about invoicing in Belgium
Can’t find your answer? Email [email protected].
Is this Belgium invoice generator really free?
Yes. There is no sign-up and no limit on invoices. The free PDF carries one small “Made with Invoice Passport” line at the bottom, which Pro removes. Invoices are created in your browser, and your details are saved on your own device, not on our servers.
What btw / TVA (VAT) should I put on an invoice in Belgium?
The tool offers these setups: btw 21% (standaardtarief); btw 6% (verlaagd tarief); btw 12% (tussentarief); Franchise scheme (small business, no VAT); EU business client, services (reverse charge). Pick the one that fits and adjust any rate. You can also add extra lines, including withholding that is subtracted from the total. Rates last checked October 2026.
What must an invoice include in Belgium?
Invoice date and a unique sequential number; Your name, address and VAT number (BE 0xxx.xxx.xxx); Customer’s name, address and VAT number when they are a business; Quantity and nature of the goods or services, and the date of supply; Price excluding VAT, VAT rate, VAT amount and total; The exemption mention if you use the small business franchise scheme.
Can I invoice in USD, EUR or GBP from Belgium?
Yes. The default is Euro (EUR), but you can pick any currency in the Document section. Amounts and dates are formatted the way your client expects.
How can clients pay me?
Add IBAN / SEPA transfer with a scannable QR code, plus an optional online payment link (PayPal, Stripe, Wise) that prints as a QR code.
Is a PDF invoice valid in Belgium?
Since 1 January 2026, invoices between Belgian VAT-liable businesses must be structured e-invoices sent through the Peppol network. A PDF is not enough for a Belgian business customer, so use this tool for foreign clients, private customers, quotes and proformas.