United States · USD · Sales tax
United States Invoice Generator
Pick United States and the invoice sets itself up: No tax, USD amounts, your EIN and bank transfer or Zelle, Venmo, PayPal, Cash App details. Download a PDF in seconds, with no account and no watermark.
What an invoice in United States must include
- Your business name and contact details
- Client name and address
- Invoice number and date, plus a due date or payment terms (e.g. Net 30)
- Itemised description, quantities, rates and total
- Sales tax as a separate line when you collect it
- Accepted payment methods
Rules worth knowing
- There is no federal VAT and no federal invoice law — but a clear, numbered invoice is your evidence for income and for any 1099 your client files.
- Sales tax is set by state and city (from 0% to over 10% combined). Many states do not tax most services; check your state’s rules before adding a tax line.
- US clients often ask freelancers for a W-9 before paying.
Sales tax setups built in
| Setup | Printed on the invoice |
|---|---|
| No sales tax (most services) | No tax |
| Sales tax — set your state + local rate | Sales tax 0% |
Tax authority: State and local tax authorities (no federal VAT). Last checked 2026-09. Sources: IRS — Recordkeeping for small businesses. Spotted something out of date? Email us and we’ll fix it.
This page is a practical summary, not tax advice. Check with State or an accountant if you’re unsure.
United States invoices — FAQ
Is this United States invoice generator really free?
Yes. There is no sign-up, no watermark and no limit. Invoices are created in your browser, and your details are saved on your own device, not on our servers.
What Sales tax should I put on an invoice in United States?
The tool offers these setups: No sales tax (most services); Sales tax — set your state + local rate. Pick the one that fits and adjust any rate. You can also add extra lines, including withholding that is subtracted from the total. Rates last checked 2026-09.
What must an invoice include in United States?
Your business name and contact details; Client name and address; Invoice number and date, plus a due date or payment terms (e.g. Net 30); Itemised description, quantities, rates and total; Sales tax as a separate line when you collect it; Accepted payment methods.
Can I invoice in USD, EUR or GBP from United States?
Yes. The default is US Dollar (USD), but you can pick any currency in the Document section. Amounts and dates are formatted the way your client expects.
How can clients pay me?
Add bank transfer (with Routing number (ABA)), or Zelle, Venmo, PayPal, Cash App, plus an optional online payment link (PayPal, Stripe, Wise) that prints as a QR code.